Project status meetings are notorious for being inefficient. Simply by ensuring that the meeting goal is clear before or at the start of the meeting dramatically improves the chances for a successful outcome. The majority of ineffective meetings are that way because there is no clear purpose. As Zig Ziglar said, "A goal properly set is halfway reached."Ī popular teaming model approach called GRPI (an acronym related to the dimensions characterizing a team goals, roles, process, and interpersonal relationships) states that 80% of team conflicts are due to unclear goals.
Instead, time planning before the meeting to get clarity on the meeting's goals. Until the goal of a meeting is clear, don't have a meeting. However, meetings are not always the right tool to use. Meetings are a tool that the project manager uses to advance action and to achieve project success. It is a required skill for project managers.įor more information on this topic, as well as how Corporate Education Group can help optimize your organization's performance, contact us or call 1.800.288.7246 (US only) or +1.978.649.8200. Facilitation is an art and science and can be learned and improved upon with practice. This article explores using meetings as a tool and offers some key facilitation techniques and skills. Meetings are easy and familiar and overused, and often are not the right tool for the job. A meeting is one of many tools a project manager uses to achieve project success.
A meeting, like a project, allows something new to be created it has a start, an end, it is temporary, and it should produce clear deliverables. Facilitation and meetings go hand-in-hand, and one can't exist, or exist effectively, without the other.Ī project manager should consider a meeting to be a tool that is used to get a job done, and one that is best run like a project. The meeting is a tool that advances the project goals by balancing the needs of the project and the people. billions of dollars in productivity annually - and that is a crime!įacilitation is a specific skill that is used in project meetings to bring out the best and resolve the worst in a group, in service of a project goal. Research shows bad meetings cost the U.S.A. A skilled facilitator reduces white collar crime.
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